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Borrowing and Loan Policy

This policy ensures fair access to information for all users and accurate tracking of library
materials. The Library CEO or staff member in charge will use judgment when enforcing policy.

1. Loan Periods

Most library materials are loaned for a three (3) week period. State Park Passes,
Larimer County Discovery bags, and The Gardens at Spring Creek passes are
loaned for a one (1) week period.
Non-lending materials (in-library use only) include:

  1. Newspapers

  2. Toys and puzzles

  3. Pop-up books

b. Limits on lending

  1. DVDs—15 or fewer

  2. Board Games and Park Passes—one at a time

c. Renewals. Materials may be renewed by telephone or online according to the
following guidelines:

1. Books --- 2 renewals
2. Audio Books --- 2 renewals
3. CDs --- 2 renewals
4. DVDs --- 1 renewal
5. Periodicals --- no renewals
6. Inter-library loans:

Books --- 1 renewal
DVDs --- no renewals

7. Board games --- no renewals
8. State Park Passes --- no renewals
9. Larimer County Discovery --- no renewals
10. The Gardens at Spring Creek --- no renewals

​

Materials that are on reserve for other borrowers may not be renewed.

2. Returns/Overdue

a. Library materials will not be due on days the library is closed, but will be due on
the next day the library building is open.

b. Most library materials may be returned to the outdoor book drop, which is open
24 hours a day. However, board games, Larimer County Discovery Bags, State
Park Passes, and The Gardens at Spring Creek passes must be returned to the
front desk.

c. Berthoud Community Library District (BCLD) does not charge overdue fines for
any materials.

d. Borrowers receive an email notification two weeks after the due date, and
borrowing privileges are suspended six weeks after the due date until materials
are returned or paid for if lost.

e. The electronic bill accessed through the borrower’s library account contains the
replacement cost and processing fee. If the cost is not in the catalog record, a
default cost applies (see Fees this section).

f. Replacement items may be accepted only at the discretion of the Library CEO,
Youth Services Librarian, or Data Specialist.

g. Borrowing privileges are suspended when fees reach $10.00. Borrowers must pay
all charges in full before borrowing privileges are reinstated.

3. Lost or Damaged Items

a. Borrowers are responsible for the cost of any item that has been lost or damaged
beyond repair.

b. The replacement cost will be refunded to the borrower for lost items that have
been subsequently found and returned. Items must be returned within three (3)
months in order to be eligible for refund. Lost inter-library loan (ILL) items are
covered under the ILL policy.

c. If part of an item is lost, the borrower will be charged the cost of replacement if
the part can be replaced. If the part cannot be replaced, the borrower will be
charged the cost of the entire item.

4. Fees for services or lost items

a. Adult Book/hardcover

  • Default Price: $15.00

b. Children Book/hardcover

  • Default Price: $10.00

c. Book/paperback

  • Default Price: $7.00

d. CD

  • Default Price: $10.00/disc

e. DVD

  • Default Price: $15.00

f. DVD sleeve

  • Default Price: $5.00/each

g. Magazine

  • Default Price: $4.00

h. Computer printing or Photocopies

  • Default Prices:

i. Student (school) or tax copies (1st 10 free) $.10/page

  1. ​Black and White (First 10 free): $ .20/page

  2. Color (First 5 free): $ .50/page

5. Reserves

a. Reserves may be placed on any lending item except board games, Larimer County
Discovery passes, State Park Passes, and The Gardens at Spring Creek passes.
These items are available on a first come, first served basis.

b. Reserves may be placed in person, by telephone, or online.

c. There is no charge for reserves.

d. A borrower may place up to 100 reserves.

e. Borrowers will be notified by telephone or email when the reserved item is
available.

f. Reserved items will be held for one week from the date of notification.

g. Items that are on hold for other borrowers may not be renewed.

h. A borrower may not place a reserve on an item currently on loan to that borrower
or on two copies of the same item.

6. Interlibrary Loan Service (ILL)

BCLD provides interlibrary loan services in accordance with the Colorado Interlibrary Loan
Policy (see Appendix C).

a. Borrowing Policy

i. All types of materials may be requested through interlibrary loan. Decision to
fill the request is left to the discretion of the lending library.


ii. BCLD does not charge for interlibrary loan materials lent out.


iii. If a lending library charges for loaning an item, this charge is passed on to the
borrower.


iv. If a lending library charges for photocopies of journal articles, this charge is
passed on to the borrower.


v. Loan periods follow BCLD policies, unless the lending library stipulates a
different loan period. DVD loan periods through ILL are one week.


vi. Interlibrary loan books may be renewed one time. DVDs may not be
renewed.


vii. Borrowers are responsible for lost items. Charges are based on fees charged
by the loaning library.

​

b. Lending policies

  1. BCLD loans all lending books and AV material.

  2. BCLD provides photocopies of magazine articles.

  3. Items are loaned for three weeks. Books may be renewed one time.

  4. BCLD accepts interlibrary loan requests.​​

  • Interlibrary loan items are shipped via the state courier service.

Revised 5/2/02; 6/28/07; 6/26/08; 1/21/09; 8/5/10; 1/6/11; 9/1/11; 6/8/16; 12/5/18; 10/9/19;

12/9/2020; 12/2/2021; 12/7/22; 11/8/23; 12/4/24; 11/12/25

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